Convention & Tourism BureauConvention & Tourism Bureau

Convention & Tourism Bureau

CONVENTION AND TOURISM BUREAU (CTB)
Consists of seven (7) members who shall be recommended by the Mayor and approved by City Council to serve two-year terms coinciding with the term of the Mayor, except for the initial appointees who shall serve until the city Mayoral election in the year 2009.

There is hereby created the convention and tourism bureau (the CTB). The CTB shall recommend to City Council those activities, programs, events and policies that will best promote tourism and the convention and hotel industry within the city limits. Such activities, programs, events and policies, if approved by City Council, would be funded all or in part by revenue generated by the hotel occupancy tax adopted by the city pursuant to the provisions of Chapter 351 of the Texas Tax Code.

 The CTB shall promulgate forms for use by persons or entities requesting hotel occupancy tax funds for use in qualifying events or projects. In addition to furnishing other information that may be required, such forms shall require the applicant to state in writing how the requested expenditure will enhance and promote tourism and the convention and hotel industry in the city.

The CTB shall use its best efforts to study proposed use of funds generated by the hotel occupancy tax and shall recommend allocation of funds as required by Tax Code, Section 351.103. From time to time, the CTB shall recommend activities, events and programs to the City Council that will best promote the city as a convention site and tourist destination. To assist it in achieving its goals, the CTB may communicate with other cities and examine their policies and practices regarding conventions and tourism. Members of the CTB may attend workshops and studies created for the purposes of assisting cities develop convention and visitor incentives.

Members of the CTB shall possess at least one of the following qualifications:

(A)     Residency within the city limits;

(B)     A nonresident of the city who may own or be an officer or director of a business, other than a hotel or motel, with offices within the city limits. No more than one CTB member qualifying solely under this subsection shall be appointed; or

(C)     An employee or officer of a hotel or motel located within the city limits, who may either be a resident or nonresident of the city. No more than two CTB members qualifying solely under this subsection shall be appointed.

No member appointed under subsection (7)(A) or (7)(B) may own, be employed by, or serve on the board of any organization or entity which is applying for or may apply for hotel occupancy tax financial assistance for any activities, programs, or events. No person shall serve on the CTB who has a spouse, child or stepchild who owns or is employed by or serving on the board of any organization or entity which is applying for or may apply for hotel occupancy tax financial assistance for any activities, programs, or events.

A majority of CTB members attending a meeting shall be a quorum. No later than its second meeting after a request for hotel occupancy tax financial assistance has been filed, the CTB shall indicate in a written report to City Council whether it does or does not recommend the request. The report shall also describe how the request complies with any one or more of the statutory categories for expenditures set out in Section 351.101(a)(l)–(7) [of the Tax Code]. A copy of the request accompanied by the report of the CTB shall be delivered to City Council for determination whether the project is related to the promotion of tourism and the convention and hotel industry within the city limits. City Council shall not be bound by the recommendation of the CTB in determining whether the project should be approved.

Requests for Revenue
Before final action by City Council, any request for use of revenue generated by the hotel occupancy tax originating in City Council shall be submitted to CTB for review. The request shall be returned to City Council for final action after CTB review.

Fund Allocations
Each budget year City Council shall allocate funds for use by the CTB as a line item in the following fiscal year based upon anticipated administrative costs and estimated costs for CTB member education. Revenue generated from the hotel occupancy tax shall be used only for activities directly related to promoting tourism and the hotel and convention business. The Mayor or city administrator may hear requests for and authorize expenditure of city funds by members of the CTB. Any member receiving funds under this section shall keep records of any expenditure and shall deliver copies of such records supported by receipts or invoices to the city administrator.

For additional information please contact the City Secretary’s Office at 281-391-4800 or email mbunch@cityofkaty.com .

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